After 19 years of service, Dr. Claudia DeShay retires from the Library

Dr. Claudia DeShay at her retirement gathering on December 6, 2017

Claudia DeShay, Ph.D., has officially retired from the Health Sciences Digital Library and Learning Center after 19 years of service at UT Southwestern Medical Center.

Claudia has been much more than the Library’s Education Program Coordinator. She demonstrated a passion for education through her outreach work to the campus and the Dallas/Fort Worth community, and she coordinated all of the Library’s educational offerings and developed and taught classes and other types of instruction customized to the needs of the community. Her liaison areas were:

  • School of Medicine Academic Colleges, where she was an ethics mentor and facilitator
  • Department of Pediatrics, where she taught residents the value of children’s literature and communication techniques
  • Office of Global Heath, where she partnered to educate and train medical students and faculty how to access NLM and University of Texas Southwestern resources abroad
  • Office of Medicine Education, where she was a member of each year’s curriculum and training faculty on Team Based Learning
  • Department of Clinical Sciences – Division of Ethics

Her outreach work was in partnership with the Office of Minority Student Affairs and the National Network of Library of Medicine South Central Region. Claudia’s participation as a faculty member in the Health Professions Recruitment and Exposure Program (HPREP) involved meeting with parents and students of minority and underrepresented high school students to give them a glimpse of education and career opportunities in health care professions. Claudia was also a faculty member of the Joint Admission Medical Program (JAMP) to identify, support, and encourage highly qualified, economically disadvantaged students who desire to pursue a medical education.

The outreach activities that Claudia has performed in partnership with the National Network of Library of Medicine South Central Region have touched many lives in West Dallas. Brother Bill’s Helping Hand (BBHH) has a monthly consumer health information class that Claudia taught. The outreach program that Claudia led was usually bilingual and provided current resources and instruction to locate resources to help the attendees – for example, how to find information on the Flu Shot or MMR Vaccine using Medline Plus.  Other topics have been on ESL, parenting tips, suicide prevention, etc. The attendees had a thirst for information and were always happy to learn how to use the computer or how to go to their public library to find information on any topic.

Dr. DeShay’s passion for improving the health of the community was exhibited through her consistent quest to increase health literacy in the community. She volunteered and set up exhibit booths at every health fair in collaboration with the University of Texas Southwestern Medical Center and specifically with the Department of Family & Community Medicine. These events included Kwanza-fest, United We Serve, Mayor’s Back to School Fair, etc.

Dr. DeShay’s passion and tireless advocacy for health information literacy for the underprivileged in our region contributed to her winning the prestigious Michael E. DeBakey Award in 2015 from the Friends of the National Library of Medicine. Her passion and progress in humanities studies for medical students will bring her back for teaching in this area as a volunteer faculty.

Richard Wayne, Claudia’s supervisor and friend, summed it up best at the closing of his remarks at her retirement party, “I will miss you Dr. DeShay. I will miss your integrity, your positive attitude, and your great contribution to our library. Thank you.”

Celebrating National Medical Librarians Month

“The Medical Library Association has declared October as National Medical Librarians Month to raise awareness of the important role of the health information professional,” said Kelly Gonzalez, MSIS, MBA, Assistant Vice President for Library Services. Library staff strive to support UT Southwestern Medical Center’s educational, research, and clinical missions through services, including the:

  • Provision of a comprehensive digital collection of databases and resources
  • Delivery of librarian-mediated searches in response to clinical and research inquiries
  • Education of UT Southwestern Medical Center students, faculty, and staff on how to access/use electronic resources
  • Archiving of the institution’s historical documents, photographs, etc.
  • Collection, preservation, and distribution of UTSW electronic theses, dissertations, and archives in its institutional repository

For more information or to schedule training with a health sciences librarian, please contact us by completing the Ask Us form or call 214-648-2001.

Coming in November — Key Class Series!

Attend any or all of the “Key Classes” of our most frequently requested topics! Classes are free, hands-on, and open to all faculty, students, clinicians, and staff of UT Southwestern Medical Center and the University Hospitals. Don’t delay: register now in Taleo Learn, but be advised that seating is limited!

For more information on the “Key Classes” or other training/class topics, please email or call 214-648-2001.

Class Title: Expert Database Searching
Location: South Campus Library Classroom (E2.310A)
Date: November 2, 2017
Time: 1 – 3 p.m.

Locate electronic full-text articles using the Library’s wide range of databases, including Ovid MEDLINE®, Embase®, PubMed, CINAHL, and Scopus. Learn how to utilize Medical Subject Headings (MeSH) terms and keywords to narrow your search to locate exactly what you’re looking for. Each database has its own unique way to search effectively and one method does not fit all.

Class Title: Evidence-Based Practice
Location: South Campus Library Classroom (E2.310A)
Date: November 7, 2017
Time: 1 – 3 p.m.

Evidence-based practice is an approach to clinical practice that revolves around using the best available clinical evidence when making treatment decisions about individual patients. One of the biggest challenges of evidence-based practice is locating and identifying the best available clinical evidence and determining which resources to use when gathering evidence. This class will introduce the number of systems developed for the identification of best evidence resources for clinical evaluation.

Class Title: EndNote X8 Citation Management
Location: South Campus Library Classroom (E2.310A)
Date: November 14, 2017
Time: 1 – 3 p.m.

How much time do you spend on your reference section? This key class will include:

  • Creating and organizing an EndNote library
  • Adding references to a library both manually and by using direct export or filters
  • Using the “Group” function to organize references
  • Inserting and editing citations in a Word document using EndNote’s Cite While You Write (CWYW) function
  • Formatting references in different reference or output styles
Class Title: Introduction to Systematic Reviews and Meta-Analysis
Location: South Campus Library Classroom (E2.310A)
Date: November 21, 2017
Time: 1 – 3 p.m.

This class will review methods used by those performing systematic reviews and meta-analysis, including building a team and formulating a research question and hypothesis, as well as methods for searching the literature, abstracting information, and synthesizing the evidence both qualitatively and quantitatively. We will also cover how to formulate an answerable research question; define inclusion and exclusion criteria; search for the evidence; extract data; assess the risk of bias in the underlying studies; perform qualitative synthesis, meta-analysis, and sensitivity analysis; and assess meta-bias.

“We’re on the move!”: Library relocates archive and history materials

St. Paul Hospital on Harry Hines Blvd., babies in incubators being moved into new building (1963)

Like the St. Paul nurses in the photo above, Library staff will soon be moving some precious cargo of our own! The UT Southwestern History of Medicine and Archives Collections are in the process of being shifted to different locations. The archives’ records are currently stored in multiple library locations. This move will result in most of the UT Southwestern Archives being consolidated into one storage space, which will provide easier records processing and reference services. (Quick archival education side note: “Processing” is the arrangement, description, and housing of archival materials for storage and use by patrons.) Additionally, a local area is being renovated for other materials.

In preparation for the move, Library staff have been re-housing archives materials into acid-free folders and placing these folders in acid-free boxes. It is general practice in archives to house unbound documents in acid-free, lignin-free, buffered file folders, which are then stored in chemically-stable document storage boxes. These improvements are important steps toward ensuring a better preservation environment for the thousands of records that document the institutional history of UT Southwestern.

During the move, reference services for the archives will be temporarily placed on hold. While our physical archives are moving, don’t forget about the access you have to the archives via various online resources.

  • Our UT Southwestern Image Archives collection has over 700 photos documenting the history of UT Southwestern and 300 photos detailing Dallas’ medical history.
  • The UT Southwestern Institutional Repository is an amazing source of information for accessing some Medical Student Research Forum posters and other student publications, historical UT Southwestern documents, Grand Rounds materials, and much more!

Other activities requiring the archives may also be suspended or delayed; we will keep you updated via social media and through the Library News blog. Stay tuned, however, for we will be holding an archives grand “re”-opening for UT Southwestern faculty, researchers, students, and staff once the move is completed.

Questions? Contact the archives at

Library’s Systematic Review Service officially launches

Are you preparing for a “systematic review”? Systematic reviews aim to identify and synthesize all of the scholarly research – including both published and unpublished studies – on a particular topic. They are conducted in an unbiased, reproducible way to (1) provide evidence for practice and policy-making and (2) identify gaps in research. If you’re not sure that a systematic review is the right type of literature review for you or you would like to learn more about systematic reviews, see our Systematic Review Portal.

The UT Southwestern Health Sciences Digital Library and Learning Center offers a systematic review service to faculty, post-doctoral and graduate students, and research staff. For an overview of the systematic review process, the Library offers training on the following topics:

  • Overview of the process
  • Systematic review standards (IOM, PRISMA, Cochrane)
  • EndNote
  • Characteristics of a systematic review
  • Development of the research question
  • Potential databases for searching
  • Strategy development
  • Grey literature

Librarians are experts in the field of research and provide in-class instruction on systematic review methodology. To request an instruction session or workshop, fill out the Ask Us Form and indicate your interest in systematic reviews.

Beginning FY 2017, there is a fee for a librarian’s contribution to a systematic review. Librarians are included as authors on systematic review publications based on their valuable contributions to the review, including:

  • Identifying relevant databases and other sources for searching the scholarly literature, including grey literature.
  • Designing and implementing complex, database-specific search strategies.
  • Using reference management software and other tools for managing the study gathering and selection process.
  • Creating search alerts to ensure that new studies are found while the review is in progress.
  • Guidance on the systematic review process and protocol development.
  • Translating the protocol across multiple databases.
  • Conducting and documenting the search in multiple databases.
  • Providing protocol and results from all databases
  • Finding and evaluating systematic reviews that have already been published.
  • Delivering citations in preferred citation management software (e.g., EndNote).
  • Providing basic guidance on screening process (overview of Covidence or DistillerSR, if selected for purchase).
  • Writing methods section.

According to Finding What Works in Health Care: Standards for Systematic Reviews, which was published in 2011 by the Institute of Medicine, the systematic review team should “[work] with a librarian or other information specialist trained in performing systematic reviews to plan the search strategy” (p. 266). Your UTSW librarians are happy to partner with you as you begin this considerable process. If you have any questions about this service, please email us at

The Librarian is in! New in-person Library research support available in 2017

the-librarian-is-in-1Need help with EndNote citation management? Researching a topic? Using one of the many library database resources? David Rathvon, the UT Southwestern Health Science Digital Library & Learning Center’s Client Experience Program Coordinator, will be available to provide in-person research assistance at the North and South Campus Library locations.

David will be at the North Campus Library on Tuesdays and Thursdays between 1 p.m. and 3 p.m. and at the South Campus Library on Mondays, Wednesdays, and Fridays between 10 a.m. and 12 noon.

December Library Toy Drive to benefit Dallas County children

Brother Bill’s Helping Hand needs gifts for their annual Children’s Christmas Celebration for the children of Dallas County, and the UT Southwestern Library is providing a drop-off location for gifts at all Library locations from December 1-16, 2016.

If you would like to participate, please bring a new, unwrapped toy to the South Campus Library (E2.200), North Campus Library (ND2.300), or the Bass Building (BL5.500) by December 16. Alternatively, you may purchase toys from their Target online registry; items purchased online will ship directly to them.

All toys should be less than $12.00. Suggested items are listed below:

  • Coloring Books & Crayon Sets (ages 3-5)
  • Matchbox & Hot Wheels (ages 3-5)
  • 4-piece PlayDoh sets (ages 3-5)
  • Board Games (ages 6-8)
  • Lego Sets (ages 6-8)
  • 6″ puzzles (ages 6-8)
  • Jenga Game (ages 9-11)
  • Nerf Footballs (ages 12-14)

If you need more information, please call 214-648-2001.

What do archivists do? Find out October 5th with #AskAnArchivist Day on Twitter!

cathy-miller-75Post written by Digital Archivist, Cathy Miller, MAS, CA

What comes to mind when you hear the word “archives”? If your first thoughts were “dust, old stuff, attics, or basements”, then this is an exciting opportunity to introduce to you what archives are and what archivists do. Contrary to movie depictions, being an archivist is not about stealing the Declaration of Independence and going on a treasure hunt. Make no mistake: treasures can be found in an archive; however, the roadmap to said treasures is not written in invisible ink on the back of an important historical document!

The first question that may come to your mind is, “what is an archive?” Archives are records created by a person, family, or organization (either public or private) that document the conduct of their affairs and are preserved for both the enduring value of the information they contain and the evidence they provide of the functions and responsibilities of their creator. In laymen’s terms, archives are those records which have been deemed to be of historically valuable importance and are duly preserved.

So, now that we know archives maintain historically valuable records, the question is, “what about UT Southwestern’s archives?” The UT Southwestern archives collect, preserve, and make accessible historical materials documenting UT Southwestern and its predecessor institutions, the university hospitals, careers of notable campus individuals, and Parkland Memorial Hospital. Highlights from our archives include Dr. Alfred G. Gilman’s collection and the Parkland Hospital Collection.

The question remains: “what do I do as the digital archivist here on campus?” Well, it’s my job to appraise, select, describe, preserve, and provide access to historically valuable records about UT Southwestern. And as you may note from my job title, archives aren’t just for old paper records. Archivists have been working on the issues inherent in acquiring, preserving, and providing access to born-digital records for at least 30 years.

Curious to learn more about the UT Southwestern archives and about the work that archivists do? Get your questions ready for #AskAnArchivist day on October 5! I’ll be available at UT Southwestern Library’s Twitter handle (@utswlibrary) to answer your questions. Have you been wondering how to manage your digital files? Worried about digital obsolescence? Curious about digital preservation? Questioning how to preserve your grandmother’s scrapbook? Puzzling over creating appropriate file naming conventions? These are all topics I am excited to talk about with you, and I would love to hear questions from you!

The Family Place CEO to focus on Dallas at October 13th Domestic Violence Awareness Month lecture

Headshots - Paige Flink 2In support of Domestic Violence Awareness Month, everyone is welcome to attend a special presentation entitled Domestic Violence Awareness: A Dallas Perspective, which will be given by Paige Flink, Chief Executive Officer of The Family Place in Dallas, Texas. The program will be held on October 13, 2015 from 12 noon to 1 p.m. in McDermott Plaza Lecture Hall (Room D1.502) and is co-sponsored by the Department of Family & Community Medicine and the Health Sciences Digital Library and Learning Center. Patti Pagels, PA-C, Assistant Professor, Department of Community and Family Medicine will host the event.

A vocal advocate for ending violence against women, Paige Flink is the Chief Executive Officer of The Family Place, the Dallas area’s leading organization delivering proven programs that address emotional and physical abuse and incest. When The Family Place began its work in family violence, there were no laws in Dallas protecting battered women, no policies for the arrest of batterers, and no shelters to save lives. Today, Dallas is recognized for its integrated response to domestic violence victims, and Paige has been instrumental in changing public perception and the community’s response.

Through Paige’s leadership, The Family Place has become a national model in the delivery of family violence services. Paige joined The Family Place in 1991 and became its Executive Director in 1997.

After becoming Executive Director, she led the agency through the planning and fundraising process of raising over $6 million in a capital campaign to build a new shelter. Opened in May 2000, The Family Place Safe Campus is a state of the art facility which has 100 emergency shelter beds, 25 transitional housing apartments and a licensed day-care facility. She also led the community through a planning process which resulted in the establishment of Faith and Liberty’s Place, a supervised visitation and exchange center which serves Dallas County families.

A passionate voice for family violence victims, Paige regularly addresses the Texas Legislature and is a frequent contributor to local print, radio and television news broadcasts on family violence and victims’ rights issues. She is a participant in the OpEd Project through the Texas Woman’s University Public Voices Thought Leadership Institute.

Domestic Violence Awareness Month (DVAM) evolved from the “Day of Unity” held in October 1981 and conceived by the National Coalition Against Domestic Violence. The intent was to connect advocates across the nation who were working to end violence against women and their children. The Day of Unity soon became an entire week [then month] devoted to a range of activities conducted at the local, state, and national level. The activities conducted were as varied and diverse as the program sponsors but had common themes:

  • Mourning those who have died because of domestic violence
  • Celebrating those who have survived
  • Connecting those who work to end violence

For more information about the forum, please contact Richard Wayne by phone at 214-648-4755 or by email at