UT Southwestern Interlibrary Loan FYI

The Library offers low-cost document delivery and Interlibrary Loan (ILLiad) borrowing services for UT Southwestern faculty, staff, and students, as well as registered unaffiliated users. These nominal fees (see chart below) help offset the cost of obtaining these resources from other institutions.
Need to set up an ILLiad account or see if you are affiliated/unaffiliated? Do you have questions on invoicing? Click to see the ILLiad Frequently Asked Questions, email LIBILL@UTSouthwestern.edu or call 214-648-2002 for document-related questions or 214-648-2626 for billing.

New historical databases available through Accessible Archives

The UT Southwestern Library now provides access to two historical databases from Accessible Archives:

These resources were purchased using Academic Libraries Collection Enhancement Program (ALCEP) funds, which are made possible by the UT System Board of Regents for one-time collection acquisitions. Perpetual access to both resources is now available for all UT System schools.

In addition, Accessible Archives is providing one-year of trial access to ALL of their databases.  This trial access ends April 28, 2022.

Both historical resources can be accessed from the individual links above or in Databases on the Library’s website.

A Year in Review: UT Southwestern Library’s Response to COVID-19

As we welcome our UT Southwestern community back to the Health Sciences Digital Library & Learning Center space in May 2021, we’d like to reflect on what we have done to make it safer for you to come back over the last year. The Library Staff of 16 spent a combined total of over 2,250 hours on COVID-19 related projects in the past year. Our list of contributions is as follows:

  • Created the comprehensive COVID-19 Library Guide.
  • Conducted COVID-19 mediated searches with related clinical, research, and administrative purposes.
  • Created, maintained, and performed daily searches to maintain the Campus’s COVID-19 Funding Opportunities directory.
  • Selected and created the Library Reservation System for safe studying and contact tracing.
  • Instructed CME class related to searching for COVID-19 topics.
  • Processed Interlibrary Loan requests with safety precautions.
  • Planned and implemented the closing of the physical North and South Libraries and then the opening of South Campus Library, including publishing the UT Southwestern Library Re-Opening Guide.
  • Planned and made necessary changes to workflows and staff remote set-ups to allow full continuation of research and instructional services.
  • Had multiple discussions and made decisions for additional resources related to COVID-19 for inclusion the Library Guide.
  • Learned and networked about handling COVID-19 in medical libraries via professional organizations, webinars, and conferences.

Bitty Babu, the Library’s Database Analyst, complied our COVID-19 service hours and provided the following visualizations for our efforts.

New UTSW credentials sign-on enhancement added to Pivot Funding Database

The Library recently purchased and implemented the Pivot system from Ex Libris / ProQuest, and we are pleased to announce that users may now sign in using their UT Southwestern username and password.

Pivot – formerly known as Community of Science (COS) – provides a powerful search interface to an up-to-date and comprehensive funding opportunities database. You can set alerts, share opportunities, and get funding recommendations.

In addition to the critical purpose of finding funding, Pivot has several other useful features:

  • Locate potential collaborators in your specific field.
  • Discover conferences and calls for papers of interest.
  • Determine which funders are most promising for your needs.

The Library has created a guide to help you get started with Pivot. You can also schedule one-on-one or group training.

If locating funding is important to your work, you will likely find Pivot to be an invaluable tool. Please give it a test “drive” today.

UTSW South Campus Library re-opens May 1st

As the UT Southwestern campus transitions to Phase 3 on May 1, 2021, the Library is excited to welcome our UT Southwestern users back to the Health Sciences Digital Library & Learning Center!

Our ability to remain open depends on you – the users – following the new Phase 3 guidelines. These guidelines have been developed to protect the health and safety of you and others.

  • All Library spaces are individual study and by reservation only.
  • UT Southwestern continues to strongly encourage – but no longer require – the wearing of masks by students, faculty, staff, and guests in nonclinical areas of our campus.
  • Maintain the standard 6 feet of physical distance between yourself and others.
  • Practice hand hygiene.

Together we can safely transition to Phase 3 and remain open. Thank you for helping ensure the health and well-being of yourself and others.

To reserve your study space, go to the Library Reservation System.
A UT Southwestern Library Space Reservation Tutorial is available to walk you through the steps.

For more information, visit the UT Southwestern Library Re-Opening Guide.

Having trouble accessing an article we subscribe to?

We have had reports of clients unable to access certain articles available in our collection when using EZproxy and VPN. The EBSCO platform has also had access issues reported. While we are in the process of updating EZproxy, and evaluating the issues reported. Here are some recommendations during this transition:

  • Use Desktop VPN (this link goes to the UTSW Information Resources internal site page) vs. browser-based Pulse Secure Connect, which you initiate when logging into MyUTSW.
  • Make sure your Desktop VPN is the current version. (Older versions have been problematic with some of our resource platforms).
  • Make sure your browser(s) are updated to their current versions. Some platform upgrades do no support earlier browser versions like Internet Explorer.

EBSCO Article Retrieval Issues

EBSCO is going through a security upgrade during the next couple months. Using the “open the page in a new window” yellow bar (see image below) is necessary for accessing these articles. If you are having trouble, look for the yellow bar link in the center at the top of your browser.

Please report any issue with article retrieval to Liberesources@utsouthwestern.edu with the citation information.

We apologize for any inconvenience and are doing our best to fix the issue.

Having trouble logging in to Library resources? Check your password!

UT Southwestern passwords automatically expire once a year (usually around the anniversary of your start date), and reminders about the password expiration are sent to your UT Southwestern email address to prompt you to change it. However, some UT Southwestern affiliates – e.g., clinically affiliated providers, residents/clinical trainees at Children’s Health or Parkland Health and Hospital System – do not actively use their UT Southwestern-issued email account and might not receive these notifications.

If a UT Southwestern email password is not changed annually, the account will automatically be flagged as “inactive”, and UT Southwestern Information Resources (IR) will cancel the account for security reasons, which also means access to your Library’s resources will be suspended. The process of restoring access to a cancelled account is lengthy and requires the intervention of your department staff. Access to Library resources will be available only after the request to reactivate the account has been made by your department and processed by Information Resources.

But, if you reset your password now, you can avoid this hassle! Detailed steps are provided below.

HOW TO RESET YOUR PASSWORD NOW

  • Using a UTSW workstation or VPN (i.e., Junos Pulse), go to the UTSW Self-Service Password Registration page.
  • Type in your UT Southwestern username and password. Then, input and confirm your new password.
  • If you have forgotten your password, leave it blank.
    • If you had previously set up recovery questions, you will be asked those questions in order to reset your password.
    • If you had never set up recovery questions, you will need to call the IR Help Desk at 214-648-7600 to reset your password.

WHAT TO DO IF YOU STILL CAN’T LOGIN TO EZPROXY NOW

To get started, please read the following statements:

  • I never use my UTSW email address account.
  • I haven’t changed my UTSW password since it was issued to me at orientation.

If either or both statements are “TRUE”, then your account has most likely been deactivated. Contact your UT Southwestern departmental administrator and ask them to initiate a new IAR form for your cancelled account. You will need to wait for IR approval before your account will be reactivated.

If either or both statements are “FALSE” and you have recently reset your password, or you continue to have problems, please email LibWebmaster@utsouthwestern.edu.

Publish and preserve research in UT Southwestern Institutional Repository

Have you published a journal article or submitted one for publication? Are you required to make any supplemental material (e.g., tables, charts, data) available in a public repository? Have you recently presented a poster or paper at a conference? Would you like to make a copy of the article, related supplemental material, or presentation materials available to the public? 

If you answered “yes” to one or more of the above questions, then consider submitting your content to the UT Southwestern Institutional Repository, which collects, preserves, and distributes digital material pertaining to the clinical, educational, and research missions of UT Southwestern. 

The Library has created the UT Southwestern Institutional Repository Submission Form to better facilitate adding materials to the repository. Users should provide as much information as possible about the submission, and Library staff will be in touch with more information and additional instructions. 

All submitted items will be publicly available via Internet access, but copyright of submitted materials remains with the copyright holder. 

Learn more about the Institutional Repository – including reviewing the Frequently Asked Questions – by visiting the Institutional Repository Basics collection. You may also contact the Library’s Special Collections and Archives group by email at archives@utsouthwestern.edu

Free COVID-19 CME online course available

A free COVID-19 CME opportunity is now available through UT Southwestern’s Office of Continuing Medical Education. Learners will improve their ability to identify relevant, timely clinical and public health information regarding COVID-19/SARS-CoV-2. Click here for more information and to register. The class will be available through 12/30/2020. This activity has been approved for AMA PRA Category 1 Credit™.

Texas universities join forces to negotiate their future

New coalition seeks lower costs and greater access to research.

Twenty-seven universities across Texas have joined forces as the Texas Library Coalition for United Action (TLCUA) to think creatively about access to faculty publications and the sustainability of journal subscriptions. TLCUA has organized to identify the best way to change current models and the relationships between academic institutions and publishers. The goals of the Coalition are ambitious – improved access to scholarship, greater control over faculty content, and pricing models that are sustainable for strained library budgets in higher education. 

The sustainability of providing scholarly research at ever-increasing costs is putting these academic libraries in difficult positions as they work to offer access to scholars on their campuses.  

“We are nearing a tipping point where we can no longer continue under the current business model,” said Sara Lowman, Vice Provost & University Librarian at Rice University and chair of the Coalition Steering Committee. “We want to come up with solutions that benefit everyone involved: the taxpayers and others who fund our research, the professors who conduct the research, the publishers who disseminate our research findings, and people around the world who benefit from research conducted in Texas.”  

Technology has provided greater opportunities for wider availability of resources, and the Coalition wants those opportunities to be reflected in agreements that will benefit all academic libraries whether public or private, urban or rural. 

The Coalition has begun its mission by entering into dialog with academic publisher Elsevier. They hope that through positive engagement and mutual understanding, an improved and sustainable model for the dissemination of scholarship can be achieved. 

“We value the content in Elsevier journals and look forward to working with Elsevier to come to a mutually beneficial agreement,” Lowman said. 

Elsevier is the world’s largest publisher of scholarly work, with 70 offices in 24 countries. It publishes 2,500 journals, including The Lancet and Cell, covering topics in medicine, biology, psychology, business, and more. Elsevier has been involved in a number of negotiations with US universities recently, including the University of California system, California State University, Carnegie Mellon University, Louisiana State University, Massachusetts Institute of Technology, and Washington University in St. Louis. 

The Coalition institutions collectively have more than 397,000 students and 25,000 faculty. Their Elsevier subscriptions represent a significant investment estimated at over $20 million. By these and other measures, the Coalition represents one of the largest and most diverse U.S. collective negotiation consortia of its kind. 

The current members of the Texas Library Coalition for United Action are: 

  • Angelo State University 
  • Baylor University 
  • Lamar University 
  • Prairie View A&M University 
  • Rice University 
  • Sam Houston State University 
  • Stephen F. Austin University 
  • Sul Ross State University 
  • Tarleton State University 
  • Texas A&M International University 
  • Texas A&M University (College Station) 
  • Texas A&M University-Central Texas 
  • Texas A&M University-Commerce 
  • Texas A&M University-Corpus Christi 
  • Texas A&M University-Kingsville 
  • Texas A&M University-San Antonio 
  • Texas A&M University-Texarkana 
  • Texas State University 
  • Texas Tech University (Lubbock) 
  • Texas Tech University Health Sciences Center El Paso 
  • Texas Tech University Health Sciences Center Lubbock 
  • University of Dallas 
  • University of Houston 
  • University of Houston Clear Lake 
  • University of Houston Downtown 
  • The University of Texas Southwestern Medical Center 
  • West Texas A&M University