CONSTRUCTION UPDATE: South Campus Library computers and printers unavailable March 26-27

ElectricityMarThe South Campus (main) Library computers and printers will be unavailable this weekend (March 26-27, 2016) to perform electrical work/maintenance in the E2 construction areas. Wireless availability remains uncertain, but air conditioning and lighting will not be affected.

For any Library or Student computer/printing needs, please use the North Campus Branch Library (ND2.300) location.

Library secures NNLM Emerging Technology award for 3D printer and supplies

Medical Students at 3D printing orientation

Medical Students Thomas Das, Timothy Sotman, May Liu, and Paul Rizk plan to use the 3D printer for an upcoming Biomedical Innovation course.

The Health Sciences Digital Library and Learning Center was the proud recipient of a National Network of Libraries of Medicine, South Central Chapter 2015 Emerging Technology Award. The purpose of the award is to encourage 3D printing literacy to our campus community through access to a 3D printer and electronic resources, including the NIH 3D Print Exchange. This NIH website provides 3D printed models, tutorials and a learning community discussion board for troubleshooting.

Jane Scott, Co-Manager of the Library’s Digital Services and Technology Planning unit, is spearheading the effort. Assistant VP of Library Services Kelly Gonzalez and Scott co-wrote the winning award. Scott has collaborated with several people across disciplines with specific project needs.

“We are getting a variety of different requests,” Scott says. “I printed a MacBook adaptor cord holder for Information Resources. I am currently assisting a PostDoc with printing a specific labware modification for a beaker found on the NIH site and an additional custom-made item created using TinkerCad, a free online 3D modeling program I introduced him to.”

Creating a model and using the 3D printer can have its challenges. “There is a lot of architecture and engineering concepts to consider when creating a successful 3D print model,” cautions Scott. “Troubleshooting how to best print and with what materials is always key. There are specific heat and fan settings based on the types of filaments used and the extruder can sometimes be temperamental. My goal is to provide information and strategize to minimize these 3D printing challenges.”

3D printing projects are currently being accepted on a case-by-case basis. Plans to move the printer to the 24/7 accessible Digital Media Production Studio in the South Campus Library are in the works along with policies and protocols for usage.

Contact Jane Scott for 3D print inquiries or to schedule an orientation.

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, under Contract No. HHSN-276-2011-00007-C with the Houston Academy of Medicine-Texas Medical Center Library.



DeShay receives National Library of Medicine award for her library outreach service

DeShayEducation Program Coordinator Claudia DeShay, Ph.D will be honored on September 16, 2015 at the annual The National Library of Medicine (NLM) Awards Gala Dinner in Washington, DC as this year’s recipient of the Michael E. De Bakey Library Services Outreach Award for Outstanding Service to Rural or Underserved Communities. The award was established in the early 1990s to recognize the contributions to medical education and librarianship by Michael E. DeBakey, M.D. and to honor a practicing health sciences librarian who serves in such a community.

NLM has been a center of information innovation since its founding in 1836. The world’s largest biomedical library, NLM maintains and makes available a vast print collection and produces electronic information resources on a wide range of topics that are searched billions of times each year by millions of people around the globe. It also supports and conducts research, development, and training in biomedical informatics and health information technology. In addition, the Library coordinates a 6,000-member National Network of Libraries of Medicine that promotes and provides access to health information in communities across the United States.

Tips for preparing your next academic poster

NOTE: As of July 20, 2017, this article has been modified from the original content due to new logo regulations impacting which vendors are currently licensed to print posters with an official UT Southwestern logo on them. Please consult UT Southwestern Purchasing for a list of current approved vendors.

posterAcademic posters are an important component to communicating and sharing your research with others. Jane Scott, Design and Promotion Specialist at the Health Sciences Digital Library and Learning Center, has been providing free design consultations and training for the last five years. Here are her five tips:

  1. Plan for the future. Look at all of the possible conferences/meetings/symposiums you will be attending and determine your poster size based on the conference with the most stringent requirements. It will save you a lot of time and money.
  2. Break it up. Break your poster components into text, tables, and high-resolution images first before you lay it out. It is harder to adjust and edit in a larger poster file. It also allows you to use your tables and content in other publishing areas in their original vector format. Once your content is solid, open a new document and immediately change the page layout to your poster size (i.e. 36” x 48”). Then, copy and paste the text and tables in.
  3. No website logos or super dark color schemes. UT Southwestern Office of Communications provides campus logos large enough for your academic poster printing needs. Go to the Brand Standards section on the internal website (on-campus access only). EPS files may look blurry in PowerPoint, but they print beautifully. Smaller PNG files are best for online presentations. Secondly, colors tend to print darker than they look on screen. It is very tempting to want to use deep purples and blue gradients. Unfortunately, most show up as black. A forest green on poster paper is more of a heather green on screen. Getting a proof for $10 can be very helpful in avoiding costly typo mistakes and making sure the colors you want are the colors you are actually getting.
  4. Ask for help! You are probably not a graphic designer. So, get assistance from a designer to make sure that your academic poster is as professional and polished as your research. Schedule a free training session before you start or as a final proof before you send it off to the printer. We’re here to help you succeed.
  5. Print it! There are a few options we recommend for getting you poster printed depending on your timeline, needs. Certain departments provide printing services for their departments. Two campus recommendations are:
        • Four Seasons Decorations – Closest off-campus logo approved vendor to campus. E-mail your poster and all requests for information to or call 214-742-6635.
        • UTSW Print Shop – On-campus print services prints posters. Email or call 214-648-6193 for scheduling information.
        • UTSW Simmons Cancer Center prints posters on paper and canvas, and campus IDR billing is available. Contact Kathy Holloway for scheduling, availability, and pricing.

New Library iHUB Kiosks provide directions and live chat

IMG_7223The Library and Learning Center’s new iHUB mobile kiosks provide helpful information and access to the iHUB Live Chat service, your direct online connection to our Library Staff during regular business hours. The directional information is customized to the two Library locations, and the kiosks are identified by the blue iHub pillar wall signage.

Popular topics found on the kiosk are:

  • Directions to classrooms, service areas, and restrooms
  • Printing and copying instructions
  • Accessing Library resources
  • After hours assistance options

Construction is completed in South Campus Library areas

E3entranceThe construction of the new Team-Based Learning Center is now finished in anticipation of the Pre-Clinical Phase of the incoming Medical School class. The South Campus Library Administrative Suite (E3.314), which houses part of the Services & Partnerships and Digital Collections units as well as the Library Administrative Conference Room, has now resumed its front door access.

The Administrative Suite is now accessible by:

  • Library elevator
  • Library stairwell
  • New hallway near the E3 Pediatrics Office

Print or cite from the Library catalog's "cart"

Use the “Add to Cart” feature in the Library catalog to print or export a list of items to use in a citation manager, such as EndNote or Zotero. Here’s how:

  1. After searching for ebooks or other resources in the catalog, click the checkbox next to an item to add it to your cart.


  1. To view items in the cart, click in the cart icon area in the upper left corner of the window.


  1. Don’t want everything in your cart? Select only the items you want to print or transfer as citations.


  1. To transfer citations, choose “Download” and choose the format desired. Depending upon your computer settings or citation manager, the file will be either downloaded as a “cart.ris” file or opened within a citation manager. For EndNote users, choose the RIS format.


  1. Once they are transferred into the citation manager, they can be saved to particular reference groups, customized, used with Word documents, and more.


Construction begins on new Active Learning Center at South Campus Library

Effective March 2, 2015, access to the Middle (3rd) Floor of the Health Sciences Digital Library and Learning Center is no longer available as construction on the future Active Learning Center begins. All Library clients should be aware that increased noise during business hours may result from the construction.

Please note: the construction also requires closing the Library’s central staircase, so access to the Library Administration Suite (E3.314) and the Top (4th) Floor needs to be redirected, as follows:

  • To pick up Interlibrary Loan materials and access the Library Administration Conference Room during business hours, refer to the map below for location and instructions.
  • To access the 4th Floor Quiet Study area, use the Library Elevator.
  • To return Interlibrary Loan materials, use the Main Floor Interlibrary Loan Dropbox.

Construction is expected to be completed in July 2015, in anticipation of the new Medical School curriculum implementation. The North Campus Branch Library (ND2.300) is available as an alternate study location with 24/7 quiet study as well as clinical, Library, and student computer workstations.

Introducing new Interlibrary Loan service enhancements and web location

ILLiadThe Health Sciences Digital Library and Learning Center has just upgraded its Interlibrary Loan (ILLiad) server to accommodate security and service enhancements.

The ILLiad log-in page is now located at Please update any old internet browser bookmarks linking to the previous ILLiad log-in web page.




Rathvon to reveal EndNote tips & tricks at upcoming Effective Teacher Series lecture


On February 17, 2015, 12 noon in D1. 602, everyone is invited to come hear David Rathvon, MLS, enx7Client Experience Program Coordinator, present “EndNote X7 and Beyond”, a session on the popular citation management program, at the upcoming Effective Teacher Series lecture. Rathvon is the Library’s main technical support contact for EndNote and teaches group and individual training sessions as well as provides individual troubleshooting.

If you have a specific EndNote question, contact David by email or Ask Us form on the Library & Learning Center’s website. To schedule an individual or group training session, use the Request Training page.