Book and journal relocation update

DSC_0023On Monday, August 19, 2013, the Library initiated an extensive project to relocate the print book and journal collections to the University of Texas System/Texas A&M Joint Library Facility (JLF), which is located in College Station.  Our collection is recognized as the most comprehensive medical collection in Texas, and it will become the core of a shared resource that will be used by students and faculty throughout the state, including the new UT System medical schools in Austin and South Texas.

The Library staff has been working on the relocation project, and we anticipate meeting the following deadlines to clear materials from the Middle and Top floors of the Library:

  • February 14, 2014 – Final book and journal inventory lists sent to JLF
  • February 28, 2014 – Inventory of books and journals complete.
  • April 1-15, 2014 – Library Design Systems Inc. pack and load books and journals
  • April 16, 2014 – Middle and Top floors cleared of books and journals
  • April 16-30, 2014 – Middle and Top floors cleared of shelving and other unnecessary items

The relocated collection will be available electronically or through interlibrary loan; there will be no charge to request UTSW Library books located at the JLF. The Library’s collection of electronic books and journals will remain available through its website, library.utsouthwestern.edu.

The Library will retain a small print collection of titles held on reserve, as well as rare, unique, and archival materials, which may be used in the Library.

There will be increased noise and activity to the Middle and Top Floors during the next few months as we prepare the books and journals. Temporary Top and Middle floor access closure notifications should also be expected at this time.

The vacated space on the Library’s Middle and Top floors will be utilized for new educational initiatives.

Interlibrary Loan fee increase and new pick-up/drop off locations announced

ILLiad After Hours DropboxInterlibrary Loan (ILL) pick-ups and drop-offs will now be made in the Library Administrative Office on the Middle Floor between 8 a.m. and 5 p.m., Monday through Friday. A convenient after-hours ILL drop-off box is located on the Main Floor.

Effective April 1, 2014, ILL and Document Delivery charges will increase to $5.00 for affiliated faculty and staff.  Note that ILL requests for UTSW books that are stored at the Joint Library Facility in College Station will be free.

Book and "rush" article requests via Interlibrary Loan suspended December 16 to January 2

Need a book or “rush” journal article not owned by our Library? If so, place your requests via Interlibrary Loan (ILLiad) by Friday, December 13, 2013.

Beginning Monday, December 16, 2013, the Library will not process any requests for books and “rush” journal articles from other libraries. Why? During the holiday season, most libraries from which we borrow resources do not lend materials. Non-rush article requests may also be slower or delayed.

Processing of book and “rush” article requests will resume in full on Thursday, January 2, 2014.

If you have any questions about this matter, please email the ILL Office or call 214.648.2002.

UTSW Library to end book circulation on August 19

The UT Southwestern Library will stop circulating books permanently on Monday, August 19, in preparation for moving the print collection to the University of Texas System/Texas A&M Joint Library Facility, located in College Station.

The Joint Library Facility (JLF) is an initiative of the UT and A&M library systems. Opened in May 2013 on A&M’s Riverside campus, it is designed to store up to 1 million volumes in secure, climate-controlled conditions. Any library in either system may contribute volumes to the facility; there is no charge to the contributing library for storage. Once in the facility, materials are available to system libraries through interlibrary loan. Journal articles will be scanned and delivered by email; books will be delivered by a statewide courier service.

The UT Southwestern Library collection, recognized as the most comprehensive medical collection in Texas, will become the core of a shared resource used by students and faculty throughout the state, including the new UT System Medical Schools in Austin and South Texas.

The Library will retain a small print collection of titles held on reserve – as well as rare, unique, and archival materials – which may be used in the Library. The rest of the collection will be available electronically or through interlibrary loan. There will be no charge to request UT Southwestern Library materials located at the JLF.

The vacated space on the Library’s middle and top floors will be used for new educational activities. The Library’s collection of electronic books and journals will remain available through its website, http://library.utsouthwestern.edu.

Book and "rush" article request via interlibrary loan suspended Dec. 17 to Jan. 2

Need a book or “rush” journal article not owned by our Library? If so, place your request via Interlibrary Loan (ILLiad) by Friday, December 14.

Beginning Monday, December 17, the Library will not process any requests for books and “rush” journal articles from other libraries. Why? During the holiday season, most libraries from which we borrow resources do not lend materials. Regular article requests may also be slower or delayed.

Processing of book and “rush” article requests will resume in full on Wednesday, January 2, 2013.

If you have any questions about this matter, please email the ILL Office or call 214.648.2002.

Library unable to renew many journals for 2012

Due to budget reductions for FY2012 and estimated price increases of 6-8%, the Library will be cancelling selected electronic journals, electronic books, databases, print monograph series, and other resources for 2012. The entire list in PDF searchable format is available on the Library’s web site.

Foremost is the cancellation of five journal packages:

  • Cumulative Index to Nursing and Allied Health Literature (CINAHL) database and journals
  • Oxford University Press
  • Springer
  • Thieme
  • Liebert

For many years, the Library has purchased the majority of its electronic resources as bundled packages from different publishers. These journal packages, which are negotiated and licensed through membership in several consortia, have given Library users access to thousands of titles that are shared by all members of the consortium. Group purchasing power and negotiated price caps have helped to offset the 33% rise in prices since 2007.

However, terms of publisher license agreements do not allow for selective cancellation; the entire package must be cancelled. Any individual journals that are selected to keep must be purchased separately at full, non-discounted prices, severely limiting the number of titles that may be retained.

While some cancellations have already taken effect, most will occur with the first issue of 2012. Access to older content will remain in most instances. Some titles may continue to be available after an embargo period. However, Library staff will be happy to obtain articles for you from cancelled journals through interlibrary loan requests.

Collection purchases account for more than 90% of the Library’s operating budget. Every consideration has been given to high-use resources, but the cancellations will have wide impact. If you identify an urgently-needed title on the cancellation list, please send a recommendation and justification to liberesources@utsouthwestern.edu, and it will be considered. Other comments may be sent to Laurie Thompson, Assistant Vice President for Library Services, laurie.thompson@utsouthwestern.edu.

High-demand textbooks offered online and in print

Need to locate information in a comprehensive medical or basic science textbook? The Library offers many such high-demand texts in both online and print versions. Some online versions contain material not in the print edition and some are updated continuously.
Online copies of comprehensive texts can be found on the Library Web site in more than one way:

  • Click on the “Find a Book/Journal” heading (under the rotating banner) to see a list of the top sources for electronic textbooks. A few texts, such as Harrison’s Online, are are listed under their own titles. Other online texts are bundled together into packages such as Access Medicine, MD Consult and Stat!Ref. Click the link to the package, login as needed, and then navigate to the list of the textbooks in that package.
  • Click on the “Electronic Books” link (immediately below the “Find a Book/Journal” header link) to reach a page where you can search for books by keyword or subject.

The Library Web site can be reached from any campus computer or from off campus using Cisco Virtual Private Network (VPN). For more information on access from off campus, see the Off-Campus Access page of the Library Web site.
Print copies of the latest editions of high-demand textbooks are kept in two locations in the South Campus (main) Library:

  • In the “Core Collection” shelves to the right of the Library entrance.
  • In the “Academic Reserve” collection behind the Information Desk, to the left of the entrance.

Other textbooks are kept on the Top Floor of the Library. Print books in all locations are arranged by call numbers, which are assigned based on subject matter.
Information Desk staff will be happy to assist you in finding the text you need in either location. You can also search the online catalog to find out which books the Library owns and where they are located.

University Hospital–St. Paul Archives moved to Library

The University Hospital–St. Paul’s extensive archive documenting the history of St. Paul has been moved from the hospital to the UT Southwestern Library. The St. Paul materials will be kept as a separate collection within the UT Southwestern Archives at the Library. The Library has served the University Hospitals–St. Paul and Zale Lipshy since their merger with UT Southwestern in 2005.
The St. Paul archive contains publications, photographs, and unpublished materials documenting the over 100-year history of St. Paul Hospital (later called St. Paul Medical Center), from the time of its founding in 1896 to the present day. The St. Paul archive also includes documents and photographs from the St. Paul School of Nursing, which operated from 1900-1971.
For information about the St. Paul archives, or if you wish to consult material from the archives, contact Bill Maina, Archivist, by email or by phone at 214-648-2629.

Medical school opened 65 years ago

In June 1943 – 65 years ago – Southwestern Medical School began operation with a faculty of 18, four classes of students, and a library of 70,000 volumes that was largely inherited from Baylor Medical School, which had moved to Houston the previous month. Southwestern’s first home was an empty junior high school building. In October 1943, it moved to a campus of prefabricated military-style barracks near Parkland Hospital, then located at the intersection of Oak Lawn Boulevard and Maple Avenue.
A brief history of UT Southwestern’s development is found on the campus Web site. For a more detailed history, see these books from the Library’s collection:

  • From Rags to Riches: The Phenomenal Rise of the University of Texas Southwestern Medical Center of Dallas by Errol Friedberg, published in 2007. Call number: W 19 F911f 2007.
  • UT Southwestern: Commemmorating the First Half-Century by George J. Race, published in 1998. Call number: WZ 23 U58 1998. This is a largely photographic history.
  • The University of Texas Southwestern Medical School: Medical Education in Dallas, 1900-1975 by John S. Chapman, published in 1976. Call number: W 19 U58c 1976.

Another source of campus history information is the Library’s UT Southwestern Archives. The Archives contain such items as medical school yearbooks, campus publications, photographs, and unpublished documents. For questions about the campus history or the Archives and its holdings, contact the Library’s Archivist, Bill Maina, by email or by phone at 214-648-2629.