Monthly Archives: March 2023

New Interlibrary Loan Procedures

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In July of 2022, UTSW Library staff began working to overhaul our billing and invoicing processes for interlibrary loan services. We have now completed the updates. We appreciate your patience over the last few months as we cleaned up and simplified our workflows. We are now billing and pulling invoices directly from Illiad. What does this mean for you? In the long term, it will mean less chance of billing errors, more timely invoicing, and invoices will have a completely new look and numbering system. What about the short term? Depending on usage, there is a possibility your first invoice will be large. The first invoice will be for any past due/unpaid charges incurred before 10/31/22 and any new charges incurred from 11/1/22 thru 2/28/23. Methods of making payment for invoices have not changed. You will still make payments one of 3 ways:

  • Interdepartmental Request (IDR in Procurement Portal)
  • check (mailed to the address below)
  • credit card (by calling 214-648-2626 or 214-648-2989)

Please send an email to LIBILL@UTSoutwestern.edu or Kristy.Reynolds@UTSouthwestern.edu, or call 214-648-9070, if you have any questions.

Make checks payable to:
UT Southwestern Medical Center Library

Send checks to:
UTSW – Accounting – Library
P.O. Box 845477
Dallas, TX 75284-5477

UT Southwestern Medical Center Library

Send checks to:

Meet Jill Whitfill, MS, MSHI

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On April 1, 2023, Jill Whitfill returns to UT Southwestern as Research Librarian. Most recently, Jill was the Library Director and Medical Sciences Librarian at Bethel University in McKenzie, Tennessee. She also serves as an Adjunct Instructor, Health Informatics Curriculum, at the University of Illinois at Chicago Department of Biomedical and Health Information Sciences. During her first time at UT Southwestern, Jill was in the Department of Family and Community Medicine. In her new role, Jill will provide and grow our library services by developing innovative information solutions to serve the faculty, staff, and students at the new University of Texas Southwestern School of Public Health as well as other areas of the University.

Use Electronic Resources Responsibly!

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From the Library’s website, authorized UT Southwestern users may access more than:

  • 440,000 electronic books
  • 25,000 electronic journals
  • 300 databases

Be aware that electronic resource use is governed by institutional license agreements. Publishers monitor use of their electronic resources for potential abuse, especially at the institutional level.

To assist you in using licensed resources responsibly and navigating the copyright and permissions labyrinth, the Library has updated two guides:

  • Copyright – includes background, answers to basic questions, links to UT System Policy and resources, and a copyright flowchart designed to assist you understand proper usage based on the media form and source.
  • Using Media – provides information on how to access and use media (i.e., images, video, audio) responsibly, request permissions and cite and attribute.

Questions? Please send them to LibAsk@utsouthwestern.edu.

New Archives Policies and Procedures

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The Special Collections Library and Archives has implemented a new fee structure for reproduction and publishing of archival materials. This fee is for digital reproductions of the items available in our holdings. It varies based on the type of material as well as the quality level requested for digitization.

The fee applies to users outside of the UTSW system when digitizing images, audiovisual materials, and documents. However, thesis and dissertations have a cost associated with them for everyone.

The order form and the costs associated with the work can be found on the Special Collections Library and Archives webpage.